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The change order package includes change order forms to be used by general contractors and subcontractors (in fillable PDF format so they can be used over and over again), a law summary, instructions, and formatted into a change order kit, including:
Eight (8) separate forms for one price. Covers the most commonly encountered situations on a construction project, including:
1. Standard Change Order. Use it when the parties have agreed on all the important terms, including description of the work, price, payment terms, and time for commencement and completion. It has a "default" provision: If the price is not stated, it automatically reverts to a cost-plus change order based on the same P. and O. (profit and overhead) percentage and labor rates as in the original contract.
Under a Change Order Attachment, there are four sections that break down the various extras, since it is common to perform more than one extra under the same change order number. This gives the owner/general a better idea of how you arrived at the pricing, which is helpful in getting them to agree on the change in the first place.
2. Change Order Confirmation: Use this when the parties have agreed the work is an extra but have not necessarily agreed on all of the terms. In other words, everyone understands the work will be treated as a change and that some extra compensation paid, but not exactly how much. The Courts will then determine the "reasonable" additional cost. If you do not send it to the other side at all, you lose this advantage.
3. Field Change Order Confirmation (full size). This covers the same situation as above, except the language has been abbreviated for simplicity. That is because it is used in the field as opposed to being prepared in the office.
4. Field Change Order Confirmation (half size). This involves the same situation as in #2. The difference here is that the form has been pruned down to fit on one-half of the page. This allows you to have it printed onto a tablet form and carried by your personnel in the field. Have any commercial printing company prepare it.
5. Notice of Extra Work Performed Under Protest (you are preparing the paperwork). If you have been told to do further work but the other side refuses to acknowledge it as an extra with additional compensation. You are then sending it under protest. Let them know you will be doing the work (so as not to jeopardize scheduling of the overall job), but are reserving your legal rights to claim additional compensation at a later time.
6. Additional Work Protest (someone else has prepared the paperwork and sent it to you). Similar to the above, except you are responding to what has been verbally ordered or sent to you. You have received a directive or a change order that appears to be in violation of the contract documents. You have been asked to do additional work beyond the scope of the contract, but are told there will not be extra compensation. Instead of refusing to do it, which may impede the progress of the job, you agree to perform the work, but want to reserve you rights for future compensation or damages.
7. Request for Signed Change Order. Use when you have sent a change order out for signature and it has not been returned.
8. Request for Change Order Quote. When you are considering whether to make a change/addition to the drawings or contract. It asks a subcontractor, sub-subcontractor or supplier to give a quote. You then decide if it is worth going forward at that price. You start by sending this sheet to them. After this sheet is filled-out and sent back with their quote, you then decide to approve or not. If completely approved, there is an "Acceptance" portion at the bottom. If rejected, there is a section called "Non-Approval". If some of the quote is acceptable but not all, you fill-out and return under another section.
9. Non-responsibility for Change Order. When you suspect someone is doing additional work without your knowledge or consent and you, or the owner, do not want to be responsible for paying for it as an extra.
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